Advertising orders
Create, track and manage the status of every order, with lines by site, period and amount, and checks that prevent entry errors.
EnteredReviewedInvoiced
NEWCommercial operations for media companies
From advertiser order to media owner settlement.
slotplan brings orders, commercial terms, campaign delivery and settlements into one system. Fewer spreadsheets, fewer errors, more control.
The problem
Your operation shouldn’t live in spreadsheets and email.
As a company grows, every order brings different terms and the back office turns manual and fragile.
Orders in emails and PDFs that someone retypes
→
Each order entered once, with validated data
Different rules per client, remembered by heart
→
Commercial terms configured and applied automatically
Hours of math at every month-end close
→
Settlements per media owner in one click, in Excel or PDF
Features
The whole cycle, in one place.
Built on a real out-of-home operation. Every module exists because it was needed.
AI order reading
Upload the advertiser’s document and the system proposes the order data for a person to review.
Commercial terms
Each client’s rules are configured once and applied automatically to every order.
Settlements
Statements per media owner and per third party, with splits between holders. Export to Excel and PDF.
Campaign delivery
A panel of what starts, what ends and what is pending, with pending items first.
Photo proof of posting
Photos of the live campaign, with date and location, gathered into a single PDF ready for the advertiser.
Reports
Sales and billing by month, advertiser, site and salesperson, exportable to Excel and PDF.
Role-based access
Everyone sees only what applies to them: sales, administration, operations or management.
Alerts and team chat
Notifications for new orders and campaigns about to start, plus a team chat with channels and attachments.
Process
From order to payment, no hand-offs.
1
Order
The request arrives and is entered once.
2
Terms
The client’s rules are applied.
3
Delivery
The campaign is tracked day by day.
4
Proof
Photos and evidence for the advertiser.
5
Settlement
What each party is owed is calculated.
Implementation
Every company gets its own installation.
No endless projects: it adapts to each client’s rules and is tested with real data before going live.
01
Discovery
We talk through how orders are entered today, which commercial terms apply and how settlements work.
02
Setup
Sites, media owners, agencies and commercial rules are loaded, and team accounts are created.
03
Test with real data
We check that calculations match your current spreadsheets before going live.
04
Go live
Your team starts operating with role-based guides and support at the start.
Security
Your company’s data, under control.
One database per company
Each client’s data is kept separate from everyone else’s.
Encrypted connection
All access goes over HTTPS.
Role permissions
Each user only reaches the screens and data for their job.
Audit trail
Every change is logged: who did it and when.
Encrypted backups
Automatic copies of the database and attachments, stored off the server.
Your data is yours
Information can be exported to Excel whenever needed.
FAQ
Common questions.
Does it replace my accounting or invoicing system?
No. slotplan handles the commercial and settlement side: orders, commercial terms and settlements with third parties. Invoices keep being issued in the accounting system you already use.
Does it adapt to my commercial rules?
Yes. Rules are configured per client, including schemes with several intermediaries and splits between holders.
Can my current orders be loaded?
Yes. During implementation, the history you choose to keep is migrated from your spreadsheets.
What does my team need to use it?
Just a web browser. Nothing to install.
How much does it cost?
It depends on the size of the operation and the modules needed. A tailored proposal is prepared after the first conversation.
Does it work outside out-of-home advertising?
Yes, as long as the business sells space or airtime to advertisers and agencies. We can discuss it in the demo.
Contact
Let’s see how it looks with your data.
Leave your details and we’ll schedule a 30-minute demo, no strings attached.
- 30-minute demo tailored to your operation
- A personal reply from our team
- No commitment, no cost